If you are hosting an event with hundreds of people for the first time in your life and you aren't sure what you are supposed to do, you have to start by finding a venue. You can't move on with the other details until you have a place where you know you will host the event. Once you have a date for the event, start looking at different venue options. Make sure that you consider these different things when you start touring venues and when you are ready to pinpoint your location.
Catering Menu or Options
One of the most important features about the venue that you pick is the food. You want to find out if the venue that you want to use will require you to use their food options. If so, go through the menu and the budget to see if this works for you.
If you find a venue that you like and you have to bring in your own catering company, this has pros and cons. This allows you to pick whatever food you want and you may be able to save money, but this can also be more work on the day of the event.
Safe and Sufficient Parking
No one likes it when they get to an event and there isn't anywhere near the facility to park or they have to park in an area that they don't feel is safe. If you aren't able to find the best parking, or enough parking at a venue that you like, then you want to consider hiring a valet service so people don't have to hassle with their vehicles and parking.
Hours of Availability
The amount of time that you have the event space for is important. You don't want to have to pay for an extra hour or two because the hours are short or have to pay for an entire day if you only need the facility for a half of day. Talk with the event location coordinators to find out what the hours and options are so you are only paying for what you need.
There are a lot of things that you can look into after you have a venue, like table settings and decorations, but right away you want to find a location when you host an event. Find an event venue that meets your criteria and then move forward. For more information and details, contact different corporate event venues in your area or event companies, like DEER MOUNTAIN EVENTS.